Author: POA Board

RFID Barcode Reader Installation & Activation Notice:

Residents,

The new RFID Barcode Reader will be installed on Thursday, April 30th by Bartlett Brothers and will be activated on Tuesday, May 4th.

Once activated, all current barcodes used for Evergreen will become obsolete, and the infrared reader system will be deactivated.

If you have not yet received your new barcode, you must:

  • Complete the new Security Barcode Form: Click here for Form 
  • Submit payment:
    • $20 per vehicle for residents
    • $50 per vehicle for renters

All forms and payments must be taken to Daniel (Head of Evergreen Security) Monday through Saturday, 9:00 AM – 6:00 PM this week. Daniel will enter your information into the system and install your new barcode. He is the only authorized person to perform installations.

If you are unable to visit during these hours, please call 772-286-2114 between 9:00 AM – 6:00 PM to speak with Daniel and arrange an alternative time.

Important:
Failure to obtain your new RFID barcode will require you to use the visitor entrance for access to the community.

ARB Applications Review

Residents:

This is a friendly reminder to all property owners that any significant exterior work on your property requires prior approval through the Architectural Review Board (ARB) application process.

Submitting an ARB application is crucial for several reasons. It ensures that all planned modifications comply with the Evergreen Bylaws and Covenant. More importantly, it allows the Association to verify that all vendors working on your property are properly licensed and insured, protecting both individual property owners and the community as a whole.

This requirement applies to a range of projects, including but not limited to:

  • Tree removal
  • Gate additions
  • Exterior house painting
  • Culvert and driveway repairs
  • Home additions

Please ensure that all requested items in the ARB application are thoroughly completed, and all required insurance documentation and licenses are provided. Incomplete applications will be denied and may delay your project.

Please note: Homeowners who commence exterior work without obtaining prior ARB approval will be subject to a violation and the associated fines as outlined in the Evergreen Bylaws.

If you have any questions or are uncertain whether your planned project requires an ARB application, please contact Angelo Palmieri or any member of Coastal Property Management for clarification.

Thank you for your cooperation in maintaining the standards and safety of our community.

ARB Link Vantaca Website: Vantaca Home

ARB Link Evergreen Website: click here

Annual & Organizational Meeting Follow up

Residents,

Quick update following Thursday, April 23rd, Annual Members Meeting:
We successfully achieved quorum, with a total of 111 property owners represented through attendance and proxies. As a result, the proposed 2026–2027 budget has been approved. Thank you to everyone who attended or submitted their proxies—your participation is greatly appreciated.
Following the Annual Meeting, the Board of Directors held its organizational meeting to appoint officers for the 2026–2027 term.
The Board is as follows:
* Tony Kretz – President
* Kevin O’Connor – Vice President
* Joann Chassaing-Crupi – Treasurer
* Peter Sicoli – Secretary
* Joseph DePino – Director
Thank you all for your patience and continued support. We look forward to serving the association in the coming year.

Continuation of Annual Meeting

Residents,

The Evergreen Board of Directors will hold the continuation of March’s Annual meeting on Thursday, April 23rd, at the Crane Watch Club banquet hall at 6pm.
To hold this meeting, the association must meet the required quorum of 90 members to approve the 2026-27 fiscal year budget.
If a property owner was in attendance in March, but cannot make the April meeting date, the property owner must fill out a proxy. I have included it at the bottom of the post if you need one to complete.
If you have already completed and submitted a proxy back in March, there is nothing further you need to do, unless you want to come to the meeting on Thursday, April 23rd.
Ways to send back the proxy:
You can fax to Coastal Property Management @ 772.266.9801
You can email it back to Wilmide@nullcpmfl.com
You can drop off at the clubhouse from 5:30 to 6pm on Thursday, April 23rd.
Or you can drop off at the guardhouse prior to 4pm on Thursday, April 23rd
Please make every effort to attend or submit your proxy to ensure we meet this quorum requirement. If you allow the secretary to vote on your behalf, the only item up for a vote is the budget that needs to be passed.
We will have a question-and-answer session after vote. Thank you for your patience and have a wonderful weekend.

Once quorum is achieved and the vote has commenced, we will open the floor for any questions. There will be no monthly meeting on Thursday.

You may find the agenda here.

You can find an extra copy of the proxy here.

5th Drainage Update Next Phase starting March 24th

Residents,

Starting Monday, March 24th, they will begin the last section of Phase 1 of the drainage project. They will be lasering and regrading the swales near the drainage easement located near 4395 Bimini Circle South. The plan is to laser both sides of Bimini South, at least 150-300ft, near the main drainage easement. Once the utilities are properly located, they will work only on the swales.

If you are located near 4395 Bimini South, please inspect your culvert drains. If you need assistance or would like Sunshine to inspect your culvert, please contact them immediately or stop by and see Jim, the project manager at Sunshine. If your culvert does need some love and attention, Sunshine will provide that extra TLC for $80, which the homeowner will pay directly to Sunshine. If you have any drainage related questions, please contact Sunshine Land Design at 772.283.2648

Annual Members Meeting Thursday March 26th

Residents,

Evergreen Board of Directors will be holding its Annual Membership meeting on Thursday, March 26th, at 6 pm at Crane Watch Club Banquet Hall. At this Annual Meeting, the association will be voting on the 2026-27 Annual Budget that owners received by mail. We are encouraging at least one member of each property to attend to ensure a quorum is reached. To hold the membership vote, we will need at least 90 property owners to attend.

Secondly, after the Annual Meeting, the Board of Directors will hold its organizational meeting to set the Board of Directors for the 2026-27 fiscal year. We hope to see everyone at the Annual meeting on Thursday. Property owners can review both meeting agendas here.

Evergreen Drainage Project 3rd Update

To:  All Evergreen Property Owners

From: Tony Kretz, Evergreen Board of Directors President

Re: Evergreen Storm Water System Improvements Update)

Date: February 12, 2026

Residents,

Happy Thursday! Sunshine Land Design has completed work along Island Way and has begun the second section of the first phase of the project. The team is currently located along the bend on by 5200 area of Bimini North. The team started last Friday and installed a new drainage box near the pond that runs along hole 4 at Crane Watch. This week, they will start reforming the swale from the golf course to the Bimini Circle N.

Once completed, they will begin work on the common-area swales, extending them up to 150ft or more from the main drainage swale. If a property owner would like their culvert assessed or cleaned out, please let Sunshine know, and they will gladly assist. The culvert needs to be cleaned out to improve water flow.

If your culvert needs cleaning. The property owner is responsible. You may do the work yourself, hire a different vendor, or have Sunshine complete it for $80. If you choose Sunshine to complete the work, you will need to set up a time with them and pay them directly. If they want to clean on their own, it must be completed before Sunshine installs sod.

Secondly, Sunshine Land Design requests permission to operate its sprinkler systems to ensure that any necessary repairs in the R.O.W. are completed. If a property owner does not want Sunshine Land Design to operate their sprinkler system, the property owner must turn it on while our technician is present to verify that everything is flushed and repaired. Note that all of our work will be done only in maintenance easements.

We thank the community for their continued patience as we work through this project. If you have any questions about Sunshine Land Design maintenance, please contact them directly. They will call you back by the next business day. They can be reached at (772) 283-2648 and ask for either Tim Taylor or James Brockmeier.

Kind Regards,

Tony Kretz

Evergreen Board President

Thursday January 29th Monthly Board Meeting & Continuation of Special Members Meeting

Residents,

The Evergreen Board of Directors will hold its monthly Board Meeting on Thursday, January 29th, at 6 pm at the Peter and Julie Cumming Library. Property Owners can find the agenda here.

Following the Monthly Board Meeting, we will continue the Special Members Meeting on November 20th regarding the amendments. Residents can find that agenda here.

Hope to see you Thursday @ 6 pm.

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