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Board of Directors Meeting – May 28, 2020

EVERGREEN POA BOARD OF DIRECTORS MEETING

May 28, 2020
3:00 PM
Conference Call Meeting (to comply with social distancing and gathering of 10 persons or less)

1-605-472-5588 Dial-in Phone Line
601748# Access Code

AGENDA

1. Call to Order
2. Determination of Quorum of the Board of Directors
3. Minutes from 02.18.2020- draft
4. New Business:
A) Appointment to Board of Directors for the following terms:
B) 2 candidates- remaining term until 03.31.2021
C) Re-organization of the Board of Directors
5. Adjournment

IMPORTANT – PLEASE USE PROXY FOR THE ANNUAL MEETING ON MARCH 19th

Dear Evergreen Homeowners:

 The Annual Budget approval/Annual Membership Meeting is scheduled for 3:00 p.m. this Thursday, March 19, 2020, at Crane Watch Golf Clubhouse. We are all very sensitive to the current COVID-19 virus and the need to practice good health, safety and social distancing. The Board of Directors is encouraging all owners to utilize the  PROXY  that was sent to you in the ANNUAL meeting mailing packet earlier this month. If you have not already done so consider faxing to Signature Property Mgmt. at (772) 219-4474 or drop off at the guardhouse.  This request is being made after careful consideration and consultation with our Attorney Deborah Ross.  Use the proxy rather than attending in person.   If a quorum is achieved,  it will serve to seat the new board members (which were unopposed)  for 2020-2021 and to approve the Annual Budget for 2020-2021. No other business will be conducted at this membership meeting.  Hopefully, everyone understands.

The HOTWIRE company has postponed the presentation and refreshments/food that was to be provided by Hotwire. A new date will be set up as soon as that can safely take place. Hotwire will be making arrangements over the next several days to have all handouts/material that would have been part of the presentation, reach all homeowners.

The Signature Property Manager and team will place a box outside the clubhouse interior doors at 2:00 pm on Thursday. This will allow any last-minute drop-offs of your proxy and/or the HOTWIRE CONSENT FORM.

Thank you to everyone for your consideration and cooperation.

Evergreen POA Board of Directors

POSTPONED – Hotwire Information Session – Thursday, March 19, 2020

HOTWIRE COMMUNICATIONS has postponed the presentation and refreshments/food that was scheduled for March 19th. A new date will be set up as soon as that can safely take place. Hotwire will be making arrangements over the next several days to have all handouts/material that would have been part of the presentation, reach all homeowners. The original post is below:

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Hotwire Communications is set to begin construction on Monday the 9th. They will be bringing the fiber optic lines into the neighborhood starting at the guardhouse and working their way down Island Way.

Our first informational session is set for March 19, 2020, at the Crane Watch Club clubhouse. There are two separate 90-minute sessions (4:30 PM & 6:30 PM) scheduled in an effort to accommodate all residents. Please find the meeting information here.

REVISED – The Evergreen Club Board of Directors ELECTION – Please Read!

Hello neighbors,

It’s election time!  Please click on this link to read a document that provides an overview of the election process and instructions to register if you’re interested in running for one of the seats on the Board of Directors.

Meet the Candidates Night – there will be a special meeting to meet the candidates running for a seat on the BoD on February 13th at the Peter and Julie Cummings Library in Palm City.  The details can be found here.

NOTE: The Meet the Candidates Night has been RESCHEDULED to Tuesday, February 18th at 6 PM at the Crane Watch Club Clubhouse – just prior to the Board of Directors meeting at 6:30 PM.  There will NOT be a meeting at the Library on February 13th.

Email from Tom O’Malley Regarding the Golf Club

Please see the email below received from Tom O’Malley as per the Evergreen POA Board of Directors:

Dear Evergreen Residents,

Most of you know that the Evergreen Golf Course was purchased by Mr. Colin Dunwoody on December 6th. Mr. Dunwoody and his wife are experienced golf club operators and bring to the club the background necessary to make it a success. The Dunwoody’s indicated to me that they intend to invest to upgrade both the course and the clubhouse. I think the real estate values within the community will benefit from their investments and the continued operation of the club. The club’s success and longevity is quite dependent on having strong support from the Evergreen residents. I want to urge all of you to offer some support to the Dunwoody’s. We had other bidders for the course and indeed we had one who was willing to pay a higher price. We chose to accept the Dunwoody’s proposal given their background and commitment. The community now has extraordinary owners and with your support I believe your community will benefit on a long term basis.

I want to thank those who did support the club during my brief ownership and wish everybody a very happy and safe holiday period.

Kindest regards,

Tom O’Malley