Other Updates Archives - Evergreen Property Owners Association

Evergreen Property Owners Association Community Reminder – Reporting Alleged Violations & Compliance Concerns

Good afternoon Evergreen Neighbors Palm City:

This is a friendly reminder to please do not post photographs or information regarding alleged violations or compliance concerns on the Evergreen Facebook or Nextdoor pages.

The Board of Directors understands and appreciates that residents want to help maintain the appearance, safety, and integrity of our community. However, to protect the privacy, legal rights, and interests of all residents, while also minimizing potential liability for both homeowners and the Association, we ask that any alleged violations or compliance concerns be reported directly to the Associations Board of Directors and Property Management Company rather than discussed or posted on social media. This approach helps ensure that all matters are reviewed fairly, consistently, and in accordance with the Association’s governing documents and applicable laws.

Reporting Guidance:

If you observe a potential violation, please report it by email to Angelo at Coastal Property Management and copy the Board of Directors.

Please also:

Do not post the matter publicly on Facebook or Nextdoor.

Do not confront the resident directly.

Do submit the information by email so the concern can be reviewed appropriately, consistently, and in accordance with the Association’s governing documents.

Information to Include:

When submitting a report, please include the following information whenever possible:

Date and time the issue was observed.

Exact location of the concern, including the property address, lot number, or common area, if known.

A clear description of the alleged violation.

Any relevant vehicle information, if applicable.

Your name and contact information in case additional information is needed.

Whether the matter presents an immediate safety concern.

Legal Review:

The Board of Directors will be consulting with the Association’s legal counsel over the coming days to obtain additional guidance regarding the appropriate handling and communication of alleged violations, including the use of photographs.

Our goal is to ensure that any procedures adopted by the Association are consistent with our governing documents and comply with all applicable county, state, and federal laws. Most importantly, we want to ensure that everyone’s privacy and due process rights are respected while maintaining the standards of our community.

Questions:

If you have any questions or concerns, please contact Angelo at Coastal Property Management and copy the Board of Directors so we can assist you.

We appreciate your patience, understanding, and cooperation as we work through this process. Thank you for helping keep Evergreen a safe, respectful, and welcoming community for everyone.

Have a wonderful Sunday!

Evergreen Board of Directors

Information Regarding Mailboxes

Happy Saturday, Evergreen Residents!

I hope everyone is enjoying the start of the weekend and what seems to be a very fast-moving July!

I wanted to take a moment to address a few recent posts regarding damaged mailboxes and provide some insight into what these repairs actually cost the Association.

When a mailbox is damaged beyond repair, the replacement mailbox kit costs the Association approximately $300. In addition, our maintenance technician charges $75 to install the new mailbox. That brings the total cost to approximately $375 per mailbox.

On average, we replace two to three mailboxes each month, and when replacements are needed, Coastal Property Management must order the mailbox kits in sets of ten, as they are shipped from the manufacturer in Miami.

So why bring this up?

Because this is one of the few expenses that we, as a community, can actually help reduce. It also helps everyone understand where your HOA dues are being spent. Every damaged mailbox is money that could otherwise be used to maintain and improve our community, so preventing these avoidable costs benefits all of us.

The Board of Directors has been working on a comprehensive Vendor Rules and Regulations policy that will be shared with the community in the near future before it is distributed to our vendors. These new guidelines will include specific expectations for vendors operating within Evergreen, including parking, driving, and protecting community property while performing work.

In the meantime, we ask for your help.

If you witness a mailbox being damaged, please report it to Coastal Property Management or the Board of Directors as soon as possible. If the responsible vendor or individual can be identified, the Association will pursue reimbursement for the repair costs rather than passing those expenses on to the community.

Will this completely eliminate damaged mailboxes? Probably not.

However, it is a step in the right direction. By working together, we can help reduce unnecessary expenses, improve safety on our roadways, and hold those responsible accountable for damage to Association property.

Thank you for taking a few minutes to read this and thank you for continuing to help make Evergreen a great place to live.

Have a wonderful and safe weekend!

Tony Kretz
President
Evergreen Property Owners Association, Inc.

Notice of Board Meeting Cancellation Thursday July 23rd

Evergreen Property Owners Association

Notice of Board Meeting Cancellation

Dear Evergreen Residents,

Please be advised that the regularly scheduled Board of Directors Meeting for Thursday, July 24th has been cancelled.

The Board of Directors will continue working on Association business and ongoing community projects during the summer recess. Any important updates will continue to be communicated through the Association’s website, email notifications, and other official communication channels as needed.

We hope all our residents enjoy their summer activities. We look forward to reconvening and discussing the many exciting community projects and updates when our regular meeting schedule resumes on Thursday August 27^th at 6pm at the banquet hall of Crane Watch Club (location subject to change).

In the meantime, we wish everyone a safe, enjoyable, and relaxing remainder of the summer. Please take time to enjoy family, friends, and all that the season has to offer.

If you have any questions or concerns, please feel free to contact Coastal Property Management or a member of the Board of Directors.

Thank you for your understanding and continued support of the Evergreen community.

Kind Regards,

Evergreen Board of Directors

Common Area Palms/Landscape Update

Evergreen Residents,

During the last Board Meeting, there was discussion regarding the condition of the common-area palm trees that line the streets throughout Evergreen.

As part of the Association’s ongoing maintenance program, American Landscape recently completed an assessment of these palm trees. According to their evaluation, approximately 75-80% of the palms show signs of being unhealthy or affected by Ganoderma, a disease that impacts palm trees throughout Florida. Unfortunately, there is currently no cure for Ganoderma, and once a tree becomes infected, removal is the only option. Additionally, the disease remains in the soil after removal, making replanting palm trees inadvisable.

For those interested in learning more about Ganoderma, additional information is available through the University of Florida IFAS Extension:

https://edis.ifas.ufl.edu/publication/PP10

As part of their assessment, American Landscape provided the Association with proposals for:

Removal of all common-area palm trees;
Trimming of all existing common-area palm trees; and
Removal of dead or diseased palm trees require immediate attention.

Currently, Evergreen has approximately 869 common-area palm trees. Based on American Landscape’s assessment, 21 palms require immediate removal due to disease or decline. Any removed palms will have the entire tree and root ball excavated, followed by restoration of the area with filled dirt and sod.

The proposals provided to the Association were as follows:

Option 1 – Remove All Common-Area Palm Trees

Total Cost: $104,240.00

Option 2 – Remove 21 Dead or Diseased Palm Trees and Trim Remaining Palms

Removal of 21 palms with restoration: $7,030.00
Trimming of remaining palms: $16,640.00
Total Cost: $23,670.00

After careful discussion and consideration, the Board of Directors voted to proceed with Option 2, which includes the removal of the 21 dead or diseased palm trees and the trimming of the remaining common-area palms.

The contract was executed last Friday, and American Landscape is expected to begin work in early July.

This project is important for several reasons:

It helps maintain the beauty and appearance of Evergreen.
It supports the Association’s ongoing maintenance responsibilities.
It addresses hazardous and declining trees before they become a larger issue.
It helps prepare the community for the upcoming hurricane season by reducing potential storm-related risks.

The Board also encourages all residents to inspect and maintain their own landscaping to ensure properties remain safe, attractive, and hurricane ready.

The complete proposal and breakdown of costs from American Landscape is attached here for homeowner review. If you have any questions regarding this project, please feel free to contact the Board of Directors or Coastal Property Management.

American Landscape Proposal

Thank you for your continued support and cooperation.

Board of Directors Volunteer Opportunity

Residents,

Happy Friday!

At our most recent Board Meeting, our current Secretary, Peter Sicoli, resigned from the Board of Directors due to personal reasons. We would like to thank Peter for his service and contributions to the Evergreen community during his time on the Board.

The remaining members of the Board of Directors are now seeking a volunteer homeowner to fill the vacant Secretary position. The appointment would be for the remainder of Peter’s term, which is scheduled to expire in March 2027.

If you are interested in serving your community and would like to be considered for this position, please contact Angelo Palmieri, Property Manager with Coastal Property Management, at angelo@nullcpmfl.com.

We encourage homeowners who are interested in helping guide the future of our community to apply. Your participation and involvement are greatly appreciated.

Thank you,

Volunteer Committee Members Needed

Dear Evergreen Property Owners,

One of the greatest strengths of any community is the involvement of its residents. As Evergreen continues to grow and improve, the Board of Directors is seeking volunteers to serve on various Association committees.

Committee participation is an excellent opportunity to become more involved in the community, share your knowledge and experience, and help shape the future of Evergreen. Volunteers provide valuable input and recommendations to the Board while helping ensure that our community remains a wonderful place to live.

We are currently seeking homeowners interested in serving on committees such as:

Architectural Review Committee (ARC)
Beautification and Landscaping Committee
Welcome & Social Events Committee
Grievance Committee
Community Relations and Communications Committee
Long-Range Planning Committee
Safety and Security Committee

No prior committee experience is required. We welcome homeowners with diverse backgrounds, ideas, and perspectives. Whether you can contribute a few hours each month or assist with specific projects, your involvement can make a meaningful difference.

Committee members serve in an advisory capacity and work collaboratively with fellow homeowners and the Board of Directors to support the goals and vision of the community.

If you are interested in volunteering or would like additional information about any committee, please contact the Board of Directors at poa@nullevergreenpoa.com or Angelo Palmieri, Property Manager, angelo@nullcpmfl.com

We encourage all homeowners to consider getting involved. Together, we can continue to make Evergreen a community we are proud to call home.

Thank you for your support and participation.

Sincerely,

Evergreen Board of Directors

Subject: Golf Cart Safety, Operating Requirements, and Private Property Restrictions

Dear Evergreen Homeowners and Residents,

The Board of Directors is issuing this reminder to all residents regarding golf cart safety, operating requirements, and compliance with community rules. Golf carts must be operated carefully, at safe speeds, and with due regard for pedestrians, other vehicles, and surrounding homes and property.

Please be advised that golf carts may be used only in permitted areas and only in accordance with HOA rules and applicable law. Within Evergreen, the minimum age to operate a golf cart on private roads is 16. For golf carts operated on public roads or streets in Florida, drivers under 18 must carry a valid learner’s permit or driver’s license, and drivers 18 or older must carry valid government-issued photo identification. Residents are responsible for ensuring that family members, guests, and other operators from their household understand and comply with these requirements.

Residents, guests, and service providers must also remain off private property unless they have express permission from the property owner. This especially includes Crane Watch Golf Course, which is private property and is not part of the Evergreen HOA common area. Crane Watch golf course may not be used for unauthorized driving, crossing, parking, recreation, walking, or access.

These requirements are intended to promote safety, reduce liability, and respect the rights of neighboring property owners. Violations of HOA rules or applicable laws may result in enforcement action as permitted under the Association’s governing documents and applicable regulations. Enforcement action may also occur if violations are reported to and observed by law enforcement authorities.

We appreciate the cooperation of all residents in helping to maintain a safe, respectful, and enjoyable community for everyone.

Sincerely,

Tony Kretz

Evergreen Board President

On Behalf of the Board of Directors

Monthly Board of Directors Meeting June 4th

Residents,

The Evergreen Board of Directors will be holding its monthly meeting on Thursday June 4th at 6pm at the Banquet Hall of Crane Watch Club at 6pm. Property owners are encouraged to attend the meeting. Hotwire Communication will be on site to answer any concerns regarding TV and internet services. Association members may view the agenda here.

Thank you and have a wonderful day!

Quick Announcements

Good evening, Residents!

Happy Tuesday! Hope everyone had a fabulous holiday weekend!

Two quick announcements:

First, a special shout-out to the resident who decorated the flagpole area and placed flags around the Evergreen sign at the front entrance for Memorial Day weekend. Your time, effort, and generosity are truly appreciated. If you’d like to share who took the initiative, we would love to properly thank you!

Second, regarding the monthly meeting:
There will be a monthly meeting; however, due to scheduling conflicts, the meeting has been moved from Thursday, May 28th to Thursday, June 4th at 6:00 PM. The meeting will be held in the banquet hall at Crane Watch Club.

We will share the agenda in the coming days. I am also awaiting final confirmation, but I believe Hotwire representatives will be attending the meeting to assist homeowners who are continuing to experience TV or internet service issues.

That’s all for now.

Carib Ct. Construction

Residents,

Sunshine Land Design will be on site over the next several days installing the headwall and rebuilding the area around the drainage swale on Carib Ct.

If possible, please avoid using Carib Ct. during daytime business hours while construction is underway. The project is expected to take approximately 2–3 days to complete.

The road will remain open during nighttime and early morning hours. However, during the day there will be heavy equipment operating in the area, which may cause travel delays and limited access.

We appreciate everyone’s patience and cooperation during this project.

Thank you!

Kind Regards,

Tony Kretz

Evergreen Board President

On Behalf of the Evergreen Board of Directors