Residents,
The Evergreen Board of Directors will hold its monthly meeting on Thursday, May 22nd, at 6 p.m. at the Peter and Julie Cumming Library in Palm City. Please see the enclosed agenda here. We hope to see everyone there.
Category: Other Updates
C-23 Canal Easement
Dear Evergreen Residents,
We want to remind all residents that the easement along the C-23 Canal is not property owned or governed by the Evergreen Community and its Board of Directors. Therefore, neither the Board nor Coastal Property Management has the authority to issue violations related to its use.
The South Florida Water Management District (SFWMD) has received a high volume of calls regarding activity on the canal easement. To clarify, any concerns or reports of unauthorized or unsafe activity, such as ATV use, should be directed to the Martin County Sheriff’s Office, which has the proper jurisdiction. Residents are kindly asked not to contact SFWMD directly regarding these matters.
Thank you for your cooperation and understanding.
Setting up your Coastal Property Management Account
Residents,
Just a heads up, when setting up your Coastal Property Management Account, please opt in to send your notification reminders electronically. This way, reminders are sent to the email on file for when assessments are due and for all other communication. The HOA is charged an additional cost for every postal mailing sent to the property owners. We appreciate your cooperation in advance on this matter.
Evergreen Board of Directors
Annual Meeting Quorum met, Budget Passed
Good evening, Residents,
After continuing the Members’ Annual Meeting on April 24th, we reached quorum. With reaching quorum, we were able to have a members’ vote on the 2025-26 Annual Budget, which unanimously passed.
We had a great members’ Q & A with the board. We will review and hopefully have more answers by the next monthly Board meeting on May 22nd. So, we hope to see May 22nd at the Cummings Library @ 6 pm.
Annual Board Meeting Continuation
Residents,
The Board of Directors for Evergreen will continue its Annual Meeting on Thursday, April 24th, at 6 p.m. at Peter and Julie Cummings Library in Palm City. The agenda can be found here.
Please complete your proxy if you do not intend to attend the Annual Meeting. Completing the proxy will give us enough residents to hold the Annual Meeting so those in attendance can vote on the 2025-26 Budget.
Annual Meeting update
Residents,
On March 27th, Evergreen held its Annual Meeting for its Members. However, at the meeting, we did not meet the minimum quorum requirement. According to the Evergreen bylaws, we require a minimum of 90 property owners, either in person or by proxy. Our total was only 64.
This is important because the community cannot vote on the 2025-26 Annual Budget. For the residents in attendance, a poll was taken to determine whether to postpone the Annual Meeting to a future date or to use the 2024-25 budget. The vote on the floor was to push the meeting to a future date. That meeting will be our next monthly meeting, scheduled for Thursday, April 24th, at the Cummings Library in Palm City. Below is the letter that Coastal Management will send to property owners in the coming days.
If you are unable to attend, please complete and return the proxy form as soon as possible. If you have already submitted a proxy at the previous Annual Meeting, you do not need to submit another one. Please fill out the Proxy and return it in the envelope provided or fax it to Coastal Property Management at 772-266-9801 prior to the meeting.
In order to hold this meeting, it is crucial that the association meets the quorum requirement of 90 members to approve the 2025-2026 Budget.
Please make every effort to attend or submit your proxy to ensure we meet this quorum requirement.
If you have any questions, please contact Angelo at Coastal Property Management.
Debris Clearance C-23 Canal
Residents,
Extreme Property Hauling will begin debris removal on April 2, 2025. The debris removal will include vegetation and waste from the C-23 canal cleanup project, which is adjacent to Evergreen.
If you have any questions, please contact Sherry McCorkle at the South Florida Water Management District. Sherry’s email is smccorkl@nullsfwmd.gov.
2025-26 Board of Directors
Residents,
After adjourning the Annual Meeting, the Board of Directors held its organizational meeting. Below will be Evergreen’s Board of Directors for 2025-26.
Tony Kretz- President
Kevin O’Connor-VP
JoAnne Chassaing- Treasurer
Peter Sicoli- Secretary
Joe DePino- Director
We will be updating the website and Hotwire in the coming days. If you need to contact a board member, please send an email to poa@nullevergreenpoa.com or residents can send their concerns to Angelo Palmieri at angelo@nullcpmfl.com.
Immediate Security Update
Re: Immediate Security Update
March 23rd, 2025
Residents,
At the last POA Board of Directors Meeting on February 27, 2025, the Board immediately motioned to eliminate blanket openings at the Guard Gate for the overall security and safety of the community and its members.
So, what does a blanket opening mean? This is when residents tell the security staff not to call, and everyone is approved to enter the community. So, if a visitor comes up to the gate and there is a blanket opening allowed, the visitor can come straight into the community without anyone knowing. From now on, for any visitor not on your friends & family or vendors list, the security staff must call that property owner so that those individual(s) can enter Evergreen with a valid ID. If the security staff cannot reach the property owner, that visitor or vendor will be turned away.
Secondly, according to this change, G-Force Security will send out a letter and guest and vendor form to update your lists. We are asking all residents to update their guest and vendor lists. If property owners decide to update their lists before receiving communication from G-Force, please call the Guard House with those changes.
Third, we will work with Crane Watch Club to help provide scheduled tee times at the guardhouse. We understand Crane Watch Club has an average of 20% of its members enter and exit through the Evergreen gates, so we want to ensure our family-orientated community is safe at all times of the day and year.
Lastly, the Board of Directors is asking residents to stay diligent and keep their vehicles and houses locked, and garages closed when not outside monitoring them. The head of G-Force Security, Gary Ackerman, a resident in Evergreen, has passed this information along to the Board and community members for the open-door Martin County Sheriff Forum held every 3rd Thursday of the month.
The Board appreciates the community’s due diligence in this matter going forward. If there are any questions, please do not hesitate to reach out to the Board of Directors, Coastal Property Management, or G-Force Security. Everyone is in line with this initiative.
Kind Regards,
Evergreen Board of Directors
Thursday and Future Board Meetings
Good afternoon, Evergreen Neighbors:
Happy Monday, and hope everyone is having a great day! The Board of Directors would like to take a minute to discuss the Annual Meeting for Thursday. There has been some discussion floating around about moving the meeting from Crane Watch Club to Peter and Julie Cumming Library in Palm City.
Unfortunately, we could not reserve the room in time, so we decided to keep the Annual meeting at Crane Watch Club for this Thursday. However, future meetings will be held at the library starting in April. We have room at the library reserved for the next 11 months.
If any resident has questions or concerns, please don’t hesitate to contact one of the board members or Angelo from Coastal Property Management.
We hope to see you on Thursday. Please complete your proxies and send them in via email, fax, or drop-off on Thursday.
