Information Regarding Mailboxes

Happy Saturday, Evergreen Residents!

I hope everyone is enjoying the start of the weekend and what seems to be a very fast-moving July!

I wanted to take a moment to address a few recent posts regarding damaged mailboxes and provide some insight into what these repairs actually cost the Association.

When a mailbox is damaged beyond repair, the replacement mailbox kit costs the Association approximately $300. In addition, our maintenance technician charges $75 to install the new mailbox. That brings the total cost to approximately $375 per mailbox.

On average, we replace two to three mailboxes each month, and when replacements are needed, Coastal Property Management must order the mailbox kits in sets of ten, as they are shipped from the manufacturer in Miami.

So why bring this up?

Because this is one of the few expenses that we, as a community, can actually help reduce. It also helps everyone understand where your HOA dues are being spent. Every damaged mailbox is money that could otherwise be used to maintain and improve our community, so preventing these avoidable costs benefits all of us.

The Board of Directors has been working on a comprehensive Vendor Rules and Regulations policy that will be shared with the community in the near future before it is distributed to our vendors. These new guidelines will include specific expectations for vendors operating within Evergreen, including parking, driving, and protecting community property while performing work.

In the meantime, we ask for your help.

If you witness a mailbox being damaged, please report it to Coastal Property Management or the Board of Directors as soon as possible. If the responsible vendor or individual can be identified, the Association will pursue reimbursement for the repair costs rather than passing those expenses on to the community.

Will this completely eliminate damaged mailboxes? Probably not.

However, it is a step in the right direction. By working together, we can help reduce unnecessary expenses, improve safety on our roadways, and hold those responsible accountable for damage to Association property.

Thank you for taking a few minutes to read this and thank you for continuing to help make Evergreen a great place to live.

Have a wonderful and safe weekend!

Tony Kretz
President
Evergreen Property Owners Association, Inc.

Community Barcode Registration

All current and new residents, tenants, and Crane Watch Club (CWC) members must complete the required Community Registration Form before purchasing or receiving a community vehicle barcode.

Submitting a completed registration form ensures that resident and vehicle information is current and helps maintain the security and integrity of our gated community.

Please ensure all required information is provided to avoid delays in processing your registration and barcode request.

This form can be found here.

Quarterly Payments:

January 1. 2026 – 1st payment
April 1. 2026 – 2nd payment
July 1. 2026– 3rd payment
October 1, 2026 – 4th payment

Assessment Payment Reminder

Homeowners are encouraged to log in to their Coastal Property Management account through the Vantaca Owner Portal at www.portal.cpmfl.com to view their account and pay upcoming assessments.

Please remember that assessments are due in accordance with the Association’s governing documents. Any assessment that remains unpaid 30 days after the due date may be subject to applicable late fees, interest, and collection costs until the outstanding balance has been paid in full.

If you have any questions regarding your account or payment options, please contact Coastal Property Management for assistance.

Thank you for your prompt attention to your assessment obligations.

Architectural Review:

Any homeowner planning to make exterior modifications or improvements to their property must submit a completed Architectural Review (ARC) Application before any work begins. All applications are reviewed by the Architectural Review Committee (ARC) and are subject to approval by the Board of Directors.

To avoid delays in the review process, please ensure that your application is complete and includes all required supporting documentation. Incomplete applications or applications submitted without the required contractor licensing and insurance documentation will be denied until all necessary information has been provided.

The Board appreciates your cooperation in helping preserve the appearance, harmony, and property values within the Evergreen community.

Residents can access the application here.

Golf Carts in Evergreen:

The Board of Directors would like to remind all residents of the golf cart requirements outlined in the Evergreen Covenants, Conditions, and Restrictions.

Pursuant to Article VIII, Section 5, golf carts shall not be operated on the Association’s Common Areas by any unlicensed person or by anyone under the age of sixteen (16).

Additionally, Article I, Section 5 defines “Common Area” as all real property and improvements owned by the Association for the common use and enjoyment of the Owners. These areas include all property identified on the recorded plats as Common Area.

Residents are encouraged to ensure that anyone operating a golf cart within the Association’s Common Areas complies with these requirements. These rules are in place to promote the safety of our residents and to help protect the Association’s common property.

Thank you for your cooperation in helping keep Evergreen a safe and enjoyable community for everyone.

Walking and Cycling in Evergreen:

For everyone’s safety, please remember to walk on the left and ride on the right while traveling throughout the Evergreen community.

Walking on the left side of the road allows pedestrians to face oncoming traffic, making it easier to see approaching vehicles and react if necessary. Cyclists, golf carts, and other wheeled traffic should travel on the right side of the road, following the normal flow of traffic.

By following these simple guidelines, we can help create a safer environment for residents who are walking, jogging, bicycling, operating golf carts, or simply enjoying our beautiful community.

Thank you for doing your part to help keep Evergreen safe for everyone!

To read a short article on this subject, please click here.

Golf Course Property & Easement Reminder

Please be reminded that the Crane Watch Golf Course and the open land adjacent to the course are private property. Any unauthorized entry or use of these areas without permission from the property owner constitutes trespassing and is prohibited.

Additionally, pursuant to the Evergreen Covenants and Restrictions, Article II, Section 2(F), a 40-foot Drainage, Safety, and Buffer Easement is expressly reserved along the rear of all lots adjoining the golf course fairways for the benefit and use of the golf course. This easement is intended to provide drainage, safety, and buffering between residential properties and the golf course.

Residents are encouraged to review the Association’s governing documents for the complete easement language and other community regulations.

If you observe suspicious activity, trespassing, vandalism, or damage occurring on the golf course or adjacent property, please contact the Martin County Sheriff’s Office Non-Emergency Line and notify Dennis Zasoski at dzasoski@nullcranewatchclub.com as soon as possible.

Thank you for helping protect our neighboring properties and maintain the safety and integrity of the Evergreen community.

C-23 Canal Easement Reminder

The Board of Directors would like to remind all residents that the C-23 Canal easement is not owned, maintained, or governed by the Evergreen Property Owners Association. The easement is under the jurisdiction of the South Florida Water Management District (SFWMD). As a result, neither the Board of Directors nor Coastal Property Management has the authority to regulate its use or issue violations related to activities occurring on the easement.

SFWMD has advised that they have received a high volume of calls regarding activity along the canal easement. To help ensure concerns are directed to the appropriate agency, residents should report any unauthorized or unsafe activity—such as ATV or off-road vehicle use—to the Martin County Sheriff’s Office, which has the proper law enforcement jurisdiction. Residents are respectfully asked not to contact SFWMD directly regarding these incidents.

The C-23 Canal easement is intended for passive recreational use. Permitted activities include:

Walking
Bicycling
Riding e-bikes
Horseback riding

Please note that golf carts, ATVs, and other motorized recreational vehicles are prohibited on the C-23 Canal easement.

Thank you for your cooperation in helping ensure this shared recreational corridor is used safely and responsibly.