Notifications

Residents:

In our Board Meeting in October, we were paid a visit by our Hotwire account representative Rachel Saint-Phard. Rachel had informed us that she would be going on Maternity Leave starting Dec. 4th 2025. In her absence, Evergreen will be serviced by Kara Miller. Kara can be reached at kara.miller@nullhotwiremail.com 

December 5, 2025

Evergreen Property Owners:

For many years, during the holiday season, the Evergreen Community has come together to collect voluntary contributions to show our appreciation and gratitude for our Security Team’s services throughout the past year.

If a property owner would like to contribute to the holiday bonus fund, please make your check payable to: Evergreen POA Security Holiday Fund.  

***Cash contributions will not be accepted. ***

 Please mail your contribution to:

Coastal Property Management

10 SE Central Pkwy, Stuart, FL 34994

Attn: Evergreen POA Security Holiday Fund

Property owners may drop off their envelopes in the lockbox on the exit side of the guard house or at the Coastal Property Management office. If property owners do use the drop box, we ask that you email Angelo Palmieri so Angelo can make arrangements to pick up the contribution.

If you wish to contribute, please drop off your voluntary contribution by Friday, December 19, 2025, by noon EST.

Thank you for your time, and we wish your families and friends a blessed and beautiful holiday season.

Kind Regards,

Tony Kretz

Evergreen Board President

On behalf of the Evergreen Board of Directors

Residents,

Please note that the Evergreen Monthly Board Meeting will be cancelled for the month of December. We will resume our meetings in January, continuing our Special Membership Meeting from November, followed by our Monthly Board Meeting.

We want to wish all our residents a safe and Happy Holiday with your loved ones and friends, and see you in 2026.

To:  Evergreen Property Owners

From: Tony Kretz, Evergreen Board President

Re: Amendment Vote Follow-up

Date: November 26^th, 2025

Dear Evergreen Property Owners,

Happy Wednesday! On Thursday, November 20^th, 2025, Evergreen held a Special Members Meeting to conduct the official vote on the amendment and bylaw changes proposed by the Evergreen Board of Directors. However, as we did achieve the minimum quorum of 90 property owners (94 proxies returned), the association did not reach the minimum requirement of 150 to count the vote per our bylaws.

Therefore, a property owner in attendance made a motion to postpone the special members meeting to obtain the additional 56 votes needed to conduct the procedural vote. That motion was seconded and approved by the members. The Special Members Meeting will continue on Thursday, January 29th, 2026, at 6 pm at the Peter & Julie Cummings Library in Palm City. The Board will continue the Special Members meeting, followed by their regularly scheduled Monthly Board Meeting.

What are the next steps? If you have already submitted your proxy. There is nothing further you will need to do. If you have not submitted your proxy, please return it to Coastal Property Management before January 29th, 2026. If you have not received a proxy to cast your vote, please get in touch with Angelo Palmieri (angelo@nullcpmfl.com)  at Coastal Property Management to receive your ballot.  Your vote is essential to the association’s governance. If you have any further questions, you may reach out to any Board of Directors member at poa@nullevergreenpoa.com with your concerns.

Kind Regards,

Tony Kretz

Evergreen Board of Directors President

On behalf of the Evergreen Board of Directors

Residents,

There will be a Special Members Meeting on Thursday, November 20th, at 6 pm at the Peter and Julie Cummings Library. This will be only for tabulating votes on the proposed amendment changes. You can view the agenda here.

There will be no monthly meeting for November.

Residents,

Please note that next Thursday is only a special meeting regarding the proxy vote for the amendment change. This will be the only thing on the agenda. If we do not meet the minimum quorum number of return proxies, the meeting will not be held. Minimum proxy is 150 voting members.

Property owners must submit their proxy before 4pm Nov. 2oth. There is will no monthly meeting held for November.

Residents,

The Evergreen Board of Directors will hold its monthly Board meeting on Thursday, October 23rd, at 6:00 p.m. at the Peter & Julie Cummings Library in Palm City. Members can review the following agenda item here.

Residents,

The Evergreen Board of Directors will be holding a special zoom only Board meeting on Thursday October 16th at 3pm. You can review the agenda and the dial-in information here.

Residents,

A couple of quick updates:

1. September’s President’s newsletter: is now posted. Members can access all reports under the POA documents subsection.
2. September financials: are posted. Financials are posted under the Governing Documents and Financials section.
3. August meeting minutes: have now been posted.
4. Quick Water update: Spoke with Jaime Underground, and they are officially done with the install. They have also completed pressure testing. Jaime Underground plans to initiate bacterial testing in the coming weeks to obtain county approval. Once Martin County approves the bacterial testing results, it will send a letter to the property owners outlining the next steps.
5. Front Entrance Update: Next cleanup will be on October 11th from 8-12.
6. Fall Fest: Will happen Saturday, Oct. 25th, from 3-7 pm at the corner of Carib and Bimini North. Trunk or Treat will occur at 5091 SW Bimini N. We will have vendors set up on the Carib, and tables and chairs set up on the front lawn of 5091. Further information to follow.

Residents,

Missed the first community outing….

Impressed after the first get-together….

Let’s run it back again! 

When: Saturday, October 11, 2025

Time: 8 am to 12 pm (weather permitting)

See you there and meet some neighbors!!!!

*** Please bring some shovels, rakes, gloves, shears***

**Board of Directors will provide water and snacks**