Author: POA Board

Security Holiday Fund

Good afternoon Residents,

For those wanting to contribute to the Security Holiday Fund for the Guard House, please make sure CHECKS ONLY are placed in the drop box before or on December 19th. Jupiter Management will cut checks and deliver them to the guards on Friday, December 20th. Any checks received after Dec. 20th will be deposited for an additional check they will receive after the holidays.

Thank you, and have a safe and Happy Holiday!

Evergreen Community Water Update 10.28.24

Good afternoon Residents,

On 10.28.2024, the Evergreen Board of Directors sent an email to Phil Keathley. He is the project manager for Martin County, which handles the water and sewer installations for the various communities. Below is his reply to the Board of Directors regarding the next steps in having the Water and sewer installed.

The assessment process before the BOCC takes 2 separate actions and both have to go through the appropriate Statutory requirements as follows: 

1.      Initial Assessment Resolution is scheduled for November 12, 2024.
(Initial Assessment Resolution.  The Initial Assessment Resolution begins the assessment process for any specific project and does not require a public hearing.  Pursuant to requirements set forth in the Home Rule Assessment Ordinance, the Initial Assessment Resolution must include the following: a description of the property located within the proposed assessment area; a description of the project proposed for funding from proceeds of the assessments; an estimate of the project cost; a description of the proposed method of apportioning the project cost among the parcels of property located within the proposed assessment area, such that the owner of any parcel of property can objectively determine the amount of the assessment; a description of the provisions for prepayment of the assessment; a description of the provisions for reallocating the assessment upon future subdivision; specific legislative findings that recognize the fairness provided by the apportionment methodology; and provides that the County staff will publish and mail notices to the affected property owners notifying them of their right to appear at a public hearing prior to the County’s adoption of a final assessment resolution imposing the assessments.)

2.      Public Hearing and Final Assessment Resolution before the BOCC which affirms the Initial Assessment Resolution and establishes the proposed Evergreen/Windstone Municipal Service Benefit Unit.  Invitations to this meeting will me mailed to each benefitted property owner 20 days in advance of the hearing.  Also advertised in local news publications. This is scheduled for December 10, 2024.

(Public Hearing/Final Assessment Resolution.  The public hearing is the primary means by which the property owners provide input on the potential project because at this point they have received a mailed notice indicating what their maximum assessment may be on their specific properties.  Immediately following the public hearing, or at any subsequent meeting, the County may adopt the Final Assessment Resolution which, pursuant to requirements set forth in the Ordinance, must: create or affirm the assessment area; establish the maximum amount of the annual assessment for each measurement unit; approve the assessment roll; and determine the method of collection.  The Final Assessment Resolution is then recorded to put future property owners on notice of the assessment amount and period.  If the particular project allows the prepayment of the special assessment, mailed notices would again be sent to each property owner after the adoption of the Final Assessment Resolution indicating the amount and time period for prepayment.)

3.      Staff level workshop to explain costs and the assessment process will be scheduled approximately 1 to 2 weeks before the Public Hearing/Final Assessment Resolution meeting and invitations will be mailed to each benefitted property owner prior to the workshop.

Once the MSBU is established by the BOCC the project is funded and the contract is awarded to the Contractor.  The project involves approximately 9 miles of Horizontally Direction Drilled water mains with appurtenances. Ie: valves, fittings, fire hydrants and service lines for each property to be served.  The estimated time to substantial completion (completed to the point where Martin County can take beneficial use of the system) is 11 months.  Another 60 days to final completion.
The Department applied for a Grant to fund a sewage force main extension throughout the project area and we hope to receive an answer on our application In November 2024.

Please let me know if you have any further questions.
Phil Keathley
Chief Project Manager
Utilities/Solid Waste
(772) 223-7977

Evergreen Monthly Board Meeting September 26th (Postponed)

**** Due to Hurricane Helene September Board Meeting has been postponed due to safety concerns for our residents. We ask everyone to be safe during the storm. ****

The Evergreen Board of Directors will hold its monthly meeting on Thursday, September 26th, 2024. The meeting will occur at the Peter & Julie Cummings Library at 6 p.m. EST. All homeowners are invited to attend. Homeowners can view the agenda by clicking HERE.

The Board of Directors looks forward to seeing everyone on Thursday!

Evergreen/Windstone Proposed Water Ballot Results

Good evening Residents,

The Evergreen Board of Directors received the final ballot totals from the Martin County Water Main Extension Project on July 30th.

The Martin County Supervisor of Elections has reported:

402 Benefitted Properties in the project area.

226-voted yes

106-voted no

Therefore, Martin County Staff is preparing documents for the Martin County Purchasing Division to advertise for bids officially. Subsequent to the results to the bid process, all benefitted properties in the project area will be notified of the date of a future staff level workshop and meetings before the Martin County Board of County Commissioners.

The Board apologizes for the confusion and the delay in getting this out the community.

No Boarding Meeting Scheduled for month of July

The Evergreen POA Board of Directors will not hold their monthly meeting in July 2024. The next meeting will occur at the clubhouse inside Crane Watch Club at 6 pm est. on August 22nd.  All homeowners are invited to attend. We will have the agenda posted the week of the August 22nd.

The Board of Directors looks forward to seeing everyone on Thursday August 22nd. Have an amazing day!

Monthly Board Meeting Thursday June 27th ***CANCELED***

The Evergreen POA Board of Directors will hold its monthly meeting on Thursday, June 27th, 2024. The meeting will occur at the Crane Watch Club clubhouse at 6 pm EST.  All homeowners are invited to attend.  Homeowners can view the agenda by clicking HERE.

The Board of Directors looks forward to seeing everyone on Thursday, June 27th. Have an amazing day!

*** UPDATE***

This meeting has been canceled. The next meeting will be tentatively held at 6 pm on July 25th @ Crane Watch. We do apologize for the short notice of the cancellation. Please have a safe, happy, and fun-filled Fourth of July Holiday!

Safety Reminders

Dear Residents,

With summer officially here and school wrapping up for summer break The Evergreen Board of Directors would like to send out this message to all residents as safety for everyone in the community is our greatest concern.

Residents, please adhere to the speed limits posted, we are getting better as community however, there are still reports of speeding within the community. Evergreen roads are private, they cannot be policed. We as a community have to vigilant to adhere to speed limit and stop signs. Vehicles violating or driving erratically please contact Evergreen security at (772) 286-2114.

Please be on the watch for fellow residents walking, biking, scootering, walking their pets, and any activities near the road. There is zero reason to rush as we want all residents to enjoy the outdoors.

Families, continue to have conversations about the safety, rules of the road, and activities in your yard. Please have conversations about activities near the road and the meaning of private property. This is more important going into the summer months and increased activity on the roads. We will continue to have conversations with the gate house and Crane Watch with non-residents and vendors coming into Evergreen.

Residents, if you notice individual(s) trespassing on your property please call Evergreen Security and Martin County Sheriff’s office immediately. Martin County Sheriff office can be reached at: 772-220-7000 or After Hours: 772-220-7170, Residents can also visit their website for any concerns by clicking here: Martin County Sheriff’s Office, FL | Official Website (mcsofl.org)

With regards to golf carts, Residents please have family conversations about the safety with golf carts. There are current rules on golf carts use on the front page of the POA website, www.evergreenpoa.com.

If you decide to go out and stretch your legs and/or exercise, please follow the rules of the road. We understand that our roads are narrow and slant slightly downward. We ask that pedestrians must walk against the direction of traffic so you can see oncoming vehicles.

With regards to pets, we have received a couple messages about pets being off leash. Evergreen does state in bylaws that all pets MUST be on a leash. We have received reports of pets chasing residents either walking or riding their golf carts. Our furry family members are just as important as our residents. For safety concerns of the community please keep an eye on your pets are all times. Any concerns please reach out to Evergreen Security.

Finally, Crane Watch is a private property. Evergreen Residents are NOT allowed on golf course at any time after hours. Please do not walk pets, ride any vehicles on any part of their property, or fish at any time.  If you see any resident(s) not following those rules, please report to security immediately. This was asked by Crane Watch for the Board to mention to residents.

G-Force Security can by reach by phone: Phone: (772) 286-2114 or you can email them: evergreensecurity@nullgforcemiami.com.

Have an amazing Holiday weekend!

Kind Regards,

Evergreen Board of Directors

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