Category: Other Updates

To:  Evergreen Property Owners

From: Tony Kretz, Evergreen Board President

Re: Amendment Vote Follow-up

Date: November 26^th, 2025

Dear Evergreen Property Owners,

Happy Wednesday! On Thursday, November 20^th, 2025, Evergreen held a Special Members Meeting to conduct the official vote on the amendment and bylaw changes proposed by the Evergreen Board of Directors. However, as we did achieve the minimum quorum of 90 property owners (94 proxies returned), the association did not reach the minimum requirement of 150 to count the vote per our bylaws.

Therefore, a property owner in attendance made a motion to postpone the special members meeting to obtain the additional 56 votes needed to conduct the procedural vote. That motion was seconded and approved by the members. The Special Members Meeting will continue on Thursday, January 29th, 2026, at 6 pm at the Peter & Julie Cummings Library in Palm City. The Board will continue the Special Members meeting, followed by their regularly scheduled Monthly Board Meeting.

What are the next steps? If you have already submitted your proxy. There is nothing further you will need to do. If you have not submitted your proxy, please return it to Coastal Property Management before January 29th, 2026. If you have not received a proxy to cast your vote, please get in touch with Angelo Palmieri (angelo@nullcpmfl.com)  at Coastal Property Management to receive your ballot.  Your vote is essential to the association’s governance. If you have any further questions, you may reach out to any Board of Directors member at poa@nullevergreenpoa.com with your concerns.

Kind Regards,

Tony Kretz

Evergreen Board of Directors President

On behalf of the Evergreen Board of Directors

Residents,

There will be a Special Members Meeting on Thursday, November 20th, at 6 pm at the Peter and Julie Cummings Library. This will be only for tabulating votes on the proposed amendment changes. You can view the agenda here.

There will be no monthly meeting for November.

Residents,

Please note that next Thursday is only a special meeting regarding the proxy vote for the amendment change. This will be the only thing on the agenda. If we do not meet the minimum quorum number of return proxies, the meeting will not be held. Minimum proxy is 150 voting members.

Property owners must submit their proxy before 4pm Nov. 2oth. There is will no monthly meeting held for November.

Residents,

The Evergreen Board of Directors will hold its monthly Board meeting on Thursday, October 23rd, at 6:00 p.m. at the Peter & Julie Cummings Library in Palm City. Members can review the following agenda item here.

Residents,

The Evergreen Board of Directors will be holding a special zoom only Board meeting on Thursday October 16th at 3pm. You can review the agenda and the dial-in information here.

Residents,

A couple of quick updates:

1. September’s President’s newsletter: is now posted. Members can access all reports under the POA documents subsection.
2. September financials: are posted. Financials are posted under the Governing Documents and Financials section.
3. August meeting minutes: have now been posted.
4. Quick Water update: Spoke with Jaime Underground, and they are officially done with the install. They have also completed pressure testing. Jaime Underground plans to initiate bacterial testing in the coming weeks to obtain county approval. Once Martin County approves the bacterial testing results, it will send a letter to the property owners outlining the next steps.
5. Front Entrance Update: Next cleanup will be on October 11th from 8-12.
6. Fall Fest: Will happen Saturday, Oct. 25th, from 3-7 pm at the corner of Carib and Bimini North. Trunk or Treat will occur at 5091 SW Bimini N. We will have vendors set up on the Carib, and tables and chairs set up on the front lawn of 5091. Further information to follow.

Residents,

Missed the first community outing….

Impressed after the first get-together….

Let’s run it back again! 

When: Saturday, October 11, 2025

Time: 8 am to 12 pm (weather permitting)

See you there and meet some neighbors!!!!

*** Please bring some shovels, rakes, gloves, shears***

**Board of Directors will provide water and snacks**

 

Residents,

The Evergreen Board of Directors will hold its monthly meeting on Thursday, September 25th, at 6:00 p.m. via Zoom. Brad Tanzer of BRT Group will be our guest speaker. Residents can find the Zoom information and agenda here.

Brad has been involved in various projects throughout South Florida related to directional boring. Brad would like to have a few minutes to speak about this company and how his company can assist residents in getting the second phase of the city water installed.

Residents,

Want to help the community….

Want to be a part of the solution….

Looking for some volunteers to help clean up the Evergreen front entrance!  

When: Saturday, September 13^th

Time: 8 am to 1 pm (weather permitting)

****task includes: pulling weeds, plant and bush clean up, outside guard house clean up****

***We are asking volunteers to bring some shovels, rakes, gloves, shears***

**Board of Directors will provide water and snacks**

*Questions, please contact Tony Kretz, JoAnn Chassaing, or Jennifer Caropino*

*This is the first of a couple of meetups, and we want to clean up areas before we decide what we want to re-decorate the areas with. *

Residents,

Few updates:

• August President’s Notes have been added to the section in POA Documents
• Approved Board notes have been updated (June Board and July’s Fine Hearing)
• August Financials have been uploaded
• Scheduled date for the Amendment Votes has been set for Nov. 20th. Mailings have been approved and will be sent out in the coming weeks.
• New Date for Front Entrance cleanup has tentatively been moved to Sept. 13.
• Stay tuned as we will have important information coming out regarding September’s Board Meeting on the 25th.